This web page describes how our webserver, www.physics.ucsb.edu is organized and the different ways that you can maintain your web presence.
There are at least 5 places that you should be concerned about keeping your web information up-to-date.
Go to http://www.physics.ucsb.edu/~pcs/apps/scanning/index.html for instructions on using the 3rd floor scanner.
Look at the web page that is automatically being generated for you based on information in our web database. The easiest way to see this is to go to http://www.physics.ucsb.edu/People/People.php3. Click on the appropriate link to find your name. (Note: If you are a graduate student, your name will not appear until you go in and update your information to specify that the information can be released.) You are able to maintain the information that appears in your directory listing. Click on your name, you should see another automatically generated page, this is your official physics automatically generated web page.
To log into the database, you can go directly to http://www.physics.ucsb.edu/Administration/ or you can click on the link "Update your information" that appears on the automatic People pages. In either case you will be prompted for a username and password. These are for your account on our webserver. If you don't know your username or password, please contact PCS.
Log into the database, and click on the link "Change your personal information". The web database gives you the ability to maintain the information that is displayed on your automatic home page including a picture, contact information, a link to a personal home page and any office hours that you may have. Remember to select the appropriate Release level for your information. If you want a picture to appear on your automatically generated page, you need to send us the picture so that we can put it in the proper location, and then you need to edit your database information to allow the picture to be displayed. Just set the appropriate release level for the item "Photographs" which is at the bottom of the "Change your personal information" page. You must click on the "Submit Changed Information" button near the bottom of the page to make your changes take effect.
If you are faculty and you are teaching a course you will need to maintain your office hours. Your office hours are displayed on your automatic home page. Log into the database and click on the link "Change your Fall 1998 office hours". You will then be presented with a selection screen to select the Day, Start Time, End Time and make any Notes. Click on the button "Change Record" on the bottom of the page to make your changes take effect. You can also use this screen to print out a door card with your teaching and office hour information. You can either do this yourself, or notify webmaster to designate your support staff to change your office hours. The only difference for your support staff is that on the administration page, they will need to click on "Modify other users office hours" and then select you on the page "Choose office hours to modify" before they get to the page "Change Office Hours".
If you are a graduate student and are also a TA, you will need to maintain your PLC Office Hours. These are automatically displayed in three places:
You will need to create your personal web pages on another system first, and then transfer them to our webserver. The pathname that you use to transfer your file depends on your method of file transfer. Example transfering your top level home page which must be called "index.html".
If you have an account on our webserver, it can be accessed from the web as "http://www.physics.ucsb.edu/~username". If you want the link to appear on your automatically generated page, you will need to add the link to the "Personal Web Page" field in your personal information record. If your web page is on our server, all you have to specify is "/~username" (Don't include quotes.), if it is not on our server, then you will have to include the whole URL, e.g., "http://charm.physics.ucsb.edu/people/hnn/hnn.html" (Don't include quotes.) See #1 above for instructions on how to access your personal information.
Note: cgi scripting is not available until we upgrade our web server software.
Research Group Web pages that are maintained on our web servers are done the same way as course web pages. Send mail to webmaster@physics.ucsb.edu to request creation of a Research Group or Course Web directory. Let's use Physics 123A as an example. The group for Physics 123A is phys123A. It can be accessed at http://www.physics.ucsb.edu/~phys123A/. The pathname that you use to transfer your file depends on your method of file transfer. Example transfering your top level home page which must be called "index.html".
After we have more courses on the web, we will create subdirectories for FallYYYY, WinterYYYY, and SpringYYYY where appropriate.
Once your course is on the web, you need to let us know so that we can update the links on the "Courses with Web Pages" page at http://www.physics.ucsb.edu/Education/classes_with_web.php3. And on the automatically generated course web page, e.g. for Phys 123A. If you are doing a Research Group web page, see #5 below for instructions on how to have it linked into the rest of our web space.
Other recommendations: If your target audience is undergraduate students, you should use html documents, jpg images, or pdf documents. These file types are either viewable in most web browsers directly, or are viewable by commonly available helper applications. Check with your students to see if they are able to view other file types before you put them up.
Go to http://www.physics.ucsb.edu/Research/Research.php3. Is your area of research listed under "Department Research Activities"? Click on your area of research. Should the "General Description", "Department Research Activities", or "Research Groups" areas be updated? Click on the specific research project for your name. Should that research description be updated? Go to http://www.physics.ucsb.edu/Research/DepartmentResearch.php3. Should the image for your area of research be changed? If you want to change anything, send mail to webmaster@physics.ucsb.edu including the web page location, and the updates to the current information.
These links show up in two places, on the top level research page, and on the General Description Page for your area of research. First go to the top level research page at http://www.physics.ucsb.edu/Research/Research.php3. Is there a link for your research group listed under "Department Research Group Home Pages"? Next look under your research area listed under "Department Research Activities"and scroll down to the end of the page. Is there a link for your research group listed under "Research Groups"? If your research group needs to be listed on one of these pages, send mail to webmaster@physics.ucsb.edu including the web page location, the desired link title, and the location of your research group's home page.