Information Technology Board Meeting Minutes
12/8/98

In attendance: Mark Aldenderfer, William Ashby, Peter Cappello, Dorothy Chun, France Cordova, Glenn Davis, Ed Donnerstein (for Evertt Zimmerman), Jennifer Gebelein, Alan Liu, Gene Lucas, JoAnn Kuchera-Morin (for Everett Zimmerman), Elise Meyer, David Sheldon, Bob Sugar, Ronald Tobin, John Wiemann, Michael Young

Absent: John Bruno, Jeff Dozier, Joan Murdoch

Bob Sugar, ITB Chair, opened the meeting by announcing new board members appointed subsequent to the Chancellor's announcement of the ITB's formation. These include ex officio members Glenn Davis, Director of IS&C and Elise Meyer, Computer Resource Manager for Physics, co-chairs of the Information Technology Planning Group (ITPG). The ITPG is comprised of technical staff throughout the campus. It will be a resource to the ITB, and Glenn and Elise will serve as liaisons between the two groups. The new University Librarian, will be appointed to the ITB when she arrives on campus. In the interim, John Vassi, Associate University Librarian, will represent the Library.

The charge of the ITB is to provide the Chancellor and the Executive Vice Chancellor with advice on campus-wide issues and campus planning. The Board was formed out of the Campus Network Committee (CNC) which has significant operational responsibilities and has a need to establish lines of responsibility in a diverse computing environment.

The focus of this meeting was to find out what different groups are doing on campus in order to begin to address what needs more attention and examine how to best organize to effectively get things done, for example, creating a CIO position.

Presentations, which can be accessed by clicking on the name of the speaker, were made by

 

Issues Identified as "Urgent"
by the Information Technology Planning Group

10

Security: possible areas to address are organizing security response by operating system and reconciling the broad spectrum of protection schemes that exist on campus

20

Directory Services: there is already a version 1 LDAP server on campus. The administrators need input from the rest of campus regarding what information and fields should be supported. A Directory Service is the building block for other campus services.

30

Planning & Funding: We need dedicated staff responsible for planning. We also need more IT resources available for classroom support and decisions on what should be centralized or decentralized. There needs to be a tremendous increase in permanent funding for permanent functions e.g., staffing, S&E, hardware renewal.

40

Creation of a unified data network group (vs. the current split NOC) which needs some level of funding

50

Student Access to computing resources (and definition of what resources are available). What are the plans in addition to the Library Open Access systems?

60

Dial-up access to campus

70

Umbrella organization or structure for Administrative Systems and functions: how these systems can best interface to other resources, use datawarehousing, etc.

80

UCSB participation in the UC authentication project including the determination of what protocols and site licenses are required.

90

New campus backbone planning, e.g., how will new groups join?

100

Fragmentation of Campus IT support and decision making

 

ITB Committee Meeting Wrap Up

Before adjourning the meeting, Bob asked for the issues each attendee wanted the committee to address. They are summarized below.